Fill up the form https://forms.office.com/r/sUGas3sXnj or contact your Class Council. Feedback will be processed by Student Council during monthly meetings (rest assured your identity will be kept anonymous throughout the whole process). Student Council will contact you directly to update on the outcome of the feedback/plan of action/request for more information.

Near the end of the financial year (usually runs from April to March the next year), the Student Council will open up registration for new SIGs. Interested parties should peruse the following documents (and forward them to other relevant parties, e.g., potential faculty advisors) prior to tendering their application. Welfare Expenditure Policy FAQs for Claims Submission SIG Toolkit SIG Budget Proposal Guidelines Student Projects and Activities Advisor Roles and Responsibilities To tender your application for a new SIG, please fill in the following forms and prepare the stated requirements. Declaration of interest from ≥ 20 students (incl. their full names, e-mail, programme, and expected year of graduation) usually done on Google Forms New SIG Application FY24-25 SIG Budget Proposal FY24-25

Fill up the form https://bit.ly/DukeNUSRooms a minimum of 2 weeks in advance Student Council will book the room on your behalf, contact you for any clarification, and inform you if the room is booked successfully. Please follow the guidelines and conditions for booking the room (including turning off AV equipment after use).

Read the publicity guidelines at https://dukenussc.org/publicity Publicity channels available include Student Council Telegram, Instagram, Facebook, and e-mail blast Inform General Secretary Shivani (Telegram: @shivanirao98) of your choice of publicity platform and the message to be blasted

Before making purchases, please review the following guidelines for what can be approved for reimbursement: Welfare Expenditure Policy - sets the max limit that can be reimbursed for different categories of purchases FAQs on Claims and Reimbursements After making purchases, please have the following items for submitting through the streamlined Claims Submission platform https://bit.ly/DukeNUSClaims Name of event (as per proposal) and date that event was held Name and matriculation number of the claimant Full attendance list of participants and their programme (MD, MD/PhD, or PhD), and their year of matriculation (when they started the programme) Group photo showing most (if not all) attendees All receipts with receipt number/transaction number, date of purchase and price/cost clearly stated

For vouchers (Grab, Kinokuniya, CapitaLand, Fairprice, etc.) Prior to your purchase, please get approval via e-mail from Dr. Suzanne Goh (suzanne.goh@duke-nus.edu.sg) and copy President Joson (dukenuscouncil@u.nus.edu) and Mary (mary.ng@duke-nus.edu.sg) from Student Affairs, stating the following: Name(s) of speaker(s) and their affiliated institution/organisation Type of voucher (NTUC, Kinokuniya, CapitaLand, Grab, etc.) Value of voucher (SGD10, SGD25, SGD50, etc.) SIG/CommServe/Class Council name Event name and date Whether this intended purchase has been included in the budget submitted to the Student Council For other kinds of tokens of appreciation Students are highly encouraged to purchase corporate items from the school’s gift store located at the Student Affairs Office on L4. Claims for these will also have to be submitted to the streamlined claims submission portal: https://bit.ly/DukeNUSClaims Please note that there are limitations for staff members, research program directors, and faculty members with an appointment with the school on accepting gifts from students or student-led groups when invited to a sharing by any class or SIG. Corporate items from the school's gift store are the safest option for these. If unsure, please check with the Treasurer of the presiding council.